Kaltura: Changing Ownership of a Video within Kaltura

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Overview

This article describes how to change ownership of a media file. Individual media owners or members of a Kaltura group can change the media ownership. For example, the original owner is leaving the organization, and someone needs to take ownership of the media. 

Considerations

  • Once you change the owner to anyone other than yourself, it will no longer appear in your “My Media” list. 
  • If you want the video to remain in your My Media, you can add yourself as a co-editor, co-publisher, or co-viewer.
  • Media owners are the video's administrators. They are credited by the media, which is not necessarily the copyright owner of the content.
  • Media groups can consist of several individuals who have permission to edit, publish, and view the video in My Media.
  • If you are currently a co-editor, co-publisher, or co-viewer of a video created by a video owner who is no longer with the university, it is recommended to have the video ownership changed to your individual My Media account. 

Changing Ownership to an Individual or Media Group

  1. Go into My Media and find the video of your choice. Select the edit icon (pencil) to get to the editing features, or select the title of the video, and under the Actions button, select edit.

    The Edit button is the pencil icon to the right of the video name.
    The Edit button is the pencil icon to the right of the video name.


  2. From the editing button, click on the Collaboration tab.
    Under the Actions>Edit button, the Collaborations tab is the fourth tab from the left.
    Under the Actions>Edit button, the Collaborations tab is the fourth tab from the left.
  3. Under the Collaboration tab, select the “Change media owner” button.

    The change media button is the first button.
    The change media button is the first button.


  4. In the Change Media Owner pop-up, type in the name of the new owner, select the name, and click save.
     
    If the name of the person doesn't appear in the text box, try the EAU# or switch the first and last name.
    If the name of the person doesn't appear in the text box, try the EAU# or switch the first and last name.

Change Course Media Owner to Individual My Media Account


Important: The Course Media button found on the Canvas Home page will be deleted as of May 21, 2025. All videos housed within Course Media will no longer be accessible. 

To migrate course media files to an individual My Media account (EAU account), please watch the following UWEC Video on how to change the media owner within the course media tool. If there are questions about the process or how to complete the transfer of media, please place a ticket in the UWEC Help Desk.

Changing Ownership of Another Owner's Video

If the ownership of a video needs to be changed and the original owner of the video is no longer with the university, please do the following:
  1. Open a LTS Help Desk ticket with the following information: 
  • the exact name(s) of the video(s),
  • the name of the original video owner,
  • a brief explanation of why the video should change ownership (i.e. the video owner is no longer with the university, the video owner no longer needs access to the video, etc.),
  • the names of additional co-editors, co-publishers, and co-viewers (if applicable) that should have access to the video(s) and the role in which they should have access. For a brief explanation of the roles, please see the Adding a Collaborator to a Kaltura Video Knowledge Base article.