Policies: Promotional Materials

Posters/Flyers

Placement of posters shall be limited to designated areas only. Thumbtacks, not staples or tape, must be used to affix posters to campus bulletin boards. Signs may not be placed on interior or exterior walls, windows, outside doors, painted surfaces, or on glass doors. Posters or flyers may not be taped to sidewalks, light posts or telephone poles, and may not be placed on any vehicle on a public street or parking lot, per Eau Claire city ordinance.

Posters will be removed at the discretion of University staff if they do not abide by the Promotional Materials Policies.
Campus publicity will promote the responsible use of alcohol when alcohol is part of the event and is referenced in the event promotion.
All posters displayed on campus must meet all eligibility requirements.

Posting Locations

Davies Center

Registered Student Organizations

*NEW: Registered student organizations MUST have their posters approved before posting in Davies. Please fill out the Davies Center Student Organization Poster/Flyer Display Request Form via Blugold Connect+.

Size Requirements

Posters/flyers may not exceed 11"×17".
An 8.5"×11" size is preferred.

Placement Requirements

A maximum of eight (8) posters/flyers per design may be displayed on designated Davies Center bulletin boards with only one poster/flyer permitted per board.
Only one copy of the same poster or flyer may be displayed on a single bulletin board at a time.
Do not cover or place your materials over existing posters or flyers. Any materials posted over existing postings will be removed.

Content Requirements

All posters and flyers must clearly identify the sponsoring registered student organization.
Materials must include relevant dates (depending on content) and details.
Advertising content must comply with all university policies and may not promote alcohol, tobacco, or contain obscene material.

Please note: Posting within residence halls is governed by Housing and Residence Life Posting policies.
Posting within academic buildings is at the discretion of the building supervisor.

IMPORTANT NOTES

Once posters/flyers have been approved, student organizations are responsible for distributing and removing their own posters/flyers.
Posters or flyers that do not identify a sponsoring registered student organization or are deemed inappropriate for display may be removed at the discretion of Davies Center staff.
Posters and flyers must be attached to the bulletin boards using thumbtacks only. Staples and tape are not permitted.
Posters and flyers may not be posted on interior or exterior walls, windows, exterior doors, painted surfaces, or glass doors.
Student organizations that post posters or flyers without prior approval, or that fail to comply with any of the posting requirements above, may lose their privilege to post materials in Davies Center in the future.
Student organizations are responsible for distribution and removal of their own posters.

University Departments

A maximum of eight (8) posters/flyers per design may be displayed on designated Davies Center bulletin boards with only one poster/flyer permitted per board.

Community Members

There are two (2) Community Bulletin Boards located in the hallway outside of the Campus Harvest Food Pantry in the Davies Center (Davies Center 103). Posters do not need to be approved in advance; however, if a poster violates University standards, they may be removed by University staff. Posters of excessive size or number will be removed, as will posters/flyers left on tables or newsstands.

Table Tent Advertising

NOTICE: Procedure Updated June 2026

W.R Davies Student Center

W.R. Davies Student Center offers space for student organizations, University Departments and third-party sponsors to reserve space for table top advertising to promote their events or services.

Please contact Event Services to confirm and reserve table tent advertising dates. All dates are first-come, first-served. All organizations must abide by the following guidelines:

Table Tent Advertisements will be displayed for seven (7) consecutive days (Monday-Sunday schedule). A two (2) week break must occur if the same advertisement is requested to run again.
Each student organization is allowed to request table tents in Davies OR Hilltop once per semester.
Table Tent Advertisement reservations shall begin on the first day of classes each semester and commence on the last day of finals each semester
A finished table advertisement graphic must be provided to UWEC Event Services (Davies Center 240) two weeks before the first reservation date. Event Services will be responsible for sending design to print and placing table advertisements in the Davies Center and Hilltop by the first reserved date and will remove following the last reserved date.
- Late submissions will not be accepted, and the reservation will be considered cancelled.
All table advertisements should be 4”x 5.75” (vertical orientation) and can be printed double sided. Printed design will be placed in a free-standing clear plastic sign holder of the same size on each appropriate table.
Event Services will remove table tent advertisements that haven't been appropriately reserved or designed according to guidelines.
No overlap in reservations.
No sharing of table tent advertisement space.

Davies Marketplace (1st Floor, Davies 101) Tables: 146 (29 booths, 27 high tops, 90 rounds).

This includes all 1st floor tables and booths between the East Entrance and the centrally located doors near The Dulany Inn.

Davies Blugold Living Room (2nd Floor, Davies 201) Tables: 51 (47 tables, 4 booths).

This includes all tables and booths in the carpeted living room area, as well as the short bistros along walkway, booths and tables along the corridor to Davies 240.
Does not include tables within the lounges on either side of Living room.

Total Davies= 197 Tables

Riverview Café in Hilltop Center

Please contact Event Services to confirm and reserve table tent advertising dates. All dates are first-come, first-served. All organizations must abide by the following guidelines:
Table Tent Advertisements should be displayed for a maximum of seven (7) consecutive days (Monday-Sunday schedule). A two (2) week break must occur if the same advertisement is requested to run again.
- The approved/reserved dates must be printed on each table tent. If not printed, the table tents may be thrown away.
All table advertisements should not exceed a half sheet (4.25”x5.5”) of 8.5”x11” paper.
125 table tents are the maximum you are allowed to display at one time. This should be one (1) table tent per table on both the East and West sides of Riverview Café.

Total Hilltop= 125 Tables

Digital Signage

The University Centers digital signage system in Davies Center displays event promotion created by registered UW-Eau Claire student organizations, academic departments and administrative offices. Information on creating and submitting graphics can be found in the Digital Signage Policy article.

Outdoor Digital Signage

The University Centers outdoor digital signage displays outside the main entrances of the Davies Center for event promotion created by registered UW-Eau Claire student organizations, academic departments, administrative offices and external partners. Information on creating and submitting graphics can be found in the Outdoor Digital Signage Policy article.

Lawn Signs

Signage on the University of Wisconsin-Eau Claire campus is regulated by Facilities. This policy specifically refers to the temporary placement of lawn signs. For additional information, view the Lawn Signs policy.

Chalking

Chalking to advertise events/programs is permitted under these conditions:

That washable sidewalk chalk is used (no paints or aerosol-propelled substances);
That chalking is on horizontal surfaces only (not vertical surfaces such as stairs, buildings or retaining walls); and
That chalking is done in open, uncovered areas where the weather can remove the chalk naturally.

Chalking cannot interfere with another message that has already been chalked. Overwriting, erasing, defacing, or altering the chalking of another person or organization is prohibited. Individual students or student organizations that violate this policy will be referred to the Dean of Students office or the Student Organizations Code of Conduct Committee.

Chalking around residence halls is not allowed during the move-in process.

Appeals

Questions or appeals concerning these policies should be directed to the Director of University Centers.