Microsoft PowerPoint: Using Color and Text Effectively

Overview

This article covers best practices for using color, font, and text to ensure readability and accessibility in PowerPoint presentations.

Considerations

• Maintain contrast ratio of at least 4.5:1
• Do not rely on color alone to convey meaning
• Use tools like Accessibility Checker or WebAIM
• Minimum font size: 18 pt
• Use sans-serif fonts (e.g., Arial, Aptos)
• Use clear, simple language

Video Demonstration

Steps

Check Color Contrast

1. Go to Review > Check Accessibility
2. Review contrast issues
3. Use WebAIM Color Contrast Tool if needed
4. Adjust colors via Home > Font Color/Shading

Adjust Theme Colors

• Windows: Design > Theme Colors
• Mac: Format > Theme Colors
• Select and modify colors as needed

Format Text

1. Select text
2. Go to Home tab
3. Adjust font size (≥18 pt)
4. Choose accessible font style