Academic Monitoring Procedure

Last Updated

Each January, the provost, academic deans, associate vice chancellors and the administrative officer will review any program with fewer than 10 graduates in the previous year. 
 

Data to be considered: (all data is a five-year average)*

Number of total majors
Number of new first year majors
Number of graduates
Number of students with declared minors and certificates
Number of Liberal Education credits provided to students
Number of courses/credits provided as requirements in other programs
Number of courses with enrollments lower than 20
 

Other factors to be considered:

Contribution of program to University Mission and Strategic Plan Priorities
Contribution of program to student learning in other programs
Status of program in relationship to other department programs
 

Possible Recommendations:

  • Unit is advised to continue program as is.
  • Program is identified as “needing development” and unit is required to work with the college dean on enrollment efforts and/or program modifications and report on those efforts yearly to the group identified above.
  • If plan to increase enrollment is not successful over three years, the program may be eliminated or restructured.
 

Notifications:

Departments are notified that a program has been reviewed and of the outcome of review.
University Senate Executive Committee will receive a report no later than the end of March of each year including information about any programs identified for intervention in the previous three years.
 

Appeal Process:

Departments that believe they have been erroneously identified as “needing development” or do not meet the enrollment targets or modification requirements at the conclusion of three years may provide a written response to the provost asking for reconsideration. 
 
*The same data set is used to inform resource allocation decisions in the yearly allocation of any new faculty lines, and as part of the process and recommendations for possible future positions allocations associated with the regular program review process.