Accessibility: Outlook-Headings and Styles

Overview

Headings and styles provide structure that helps screen reader users navigate email content efficiently.

Considerations

• Start with Heading 1 for the main title.
• Screen readers do not read the “Title” format.
• Use Heading 2 for major sections and Heading 3–6 for subsections.
• Use Normal text for paragraph content.
• Do not skip heading levels.
• The Outlook Mac app does not support Styles; use Outlook 365 when possible.

Steps

Windows (PC App) / Outlook 365 (Web)

1. Select the text you want to format.
2. Select Styles (pencil icon with a capital “A”).
3. Choose the appropriate heading level.

macOS

1. Select the text.
2. Right-click and select Paragraph.
3. Under Indents and Spacing, set the Outline level.
   • Level 1 = Heading 1, Level 2 = Heading 2, etc.
4. Manually adjust font:
   • Use Aptos (Display).
   • Suggested sizes:
     • Heading 1: 16 pt
     • Heading 2: 14 pt
     • Heading 3: 12 pt