Athena Documents: Adding a Document

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NOTE: If you do not see this option in the menu, you do not have permissions to this area. Contact the Help Desk if you think you should have access but do not.

NOTE: If you are looking to activate or deactivate an already created item click here.

  1. Select Documents from the navigation menu.
    Select documents
  2. Click Add Document in the upper right.
    Add Document in the upper right
  3. Enter the Title of the document.
    NOTE: The title will be used for searching within the Athena apps and may also be displayed to end users in some scenarios.
    Enter the Title
  4. Select the Unit to which this document belongs.
    NOTE: While only one unit can be selected to "own" the document, it can be linked to from any other unit once added. Learn how to get a direct link to a document. Only units that the user has permission to will be displayed in the Unit picker.
  5. Upload the file.
    NOTE: Allowed file types include PDF, DOC, DOCX, PPT, PPTX; other file types, including ZIP and audio files, are not allowed.
  6. Click Upload Document.
    NOTE: Once a file has been added to the Documents app, it can be linked to in the same way stories and pages can within Athena; additionally, you can get a direct link to a document for linking outside the Athena apps.

    It is recommended that the filename not have a year or version number; instead, upload with a descriptive filename (e.g. instead of campus-safety-report-2017.pdf use campus-safety-report.pdf). By adhering to this recommendation, future revisions can be uploaded at the same URL, preventing broken links and other issues inherent to revisions with different filenames.