Excel: Adding Alternative Text to Images

Overview

Alternative text allows screen reader users to understand images and visual elements in Excel.

Considerations

• Add alt text to all non-decorative images.

• Avoid unnecessary images.

• Do not use vague descriptions like “image.”

• Keep descriptions short, clear, and meaningful.

Steps

1. Select the image.

2. Right-click and choose Alt Text or Alternative Text.

3. Enter a concise description (e.g., “University of Wisconsin–Eau Claire gold logo”).

4. Close the Alt Text pane.