Excel: Adding Notes or Comments for Text Equivalents

Overview

Notes and comments provide text equivalents for visual indicators such as asterisks or color cues.

Considerations

• Treat notes like alt text for cells.

• Keep descriptions concise and equivalent to the visual meaning.

• Notes are more navigable than comments for screen readers.

Steps

1. Select the cell with a visual indicator.

2. Right-click and select New Note.

3. Enter a description (e.g., “*: Local student”).

4. Repeat for all cells with special meaning.