UW-Eau Claire Procedure 640.A
Original Issuance Date: September 15, 2023
Last Revision Date: October 7, 2025
1. Purpose of Procedures
This procedure operationalize and supports compliance with SYS 640, Foreign Gifts and Contracts Reporting.
2. Responsible UW-Eau Claire Officer
Vice Chancellor for Finance & Administration
3. Definitions
All definitions are consistent with those stated in SYS 640, Foreign Gifts and Contracts Reporting.
4. Procedures
A. Oversight
The Office of the Vice Chancellor for Finance & Administration (VCFA) has responsibility and authority to oversee and ensure that a report is submitted to any Oversight Agency for any gifts received from; contracts with; and any ownership interests in the university by a foreign source.
B. Due Diligence
Each individual or department that receives payment from a foreign source must:
- Notify the Office of the VCFA (finadmin@uwec.edu),
- Maintain documentation of how the foreign source designation was determined, and
- Be prepared to identify foreign sources and affiliated or subsidiary relationships that may not be explicitly stated.
C. Reporting
The Office of the VCFA will:
- work with individuals and departments to establish processes to complete required reporting established by each Oversight Agency,
- communicate the reporting requirements to all departments at least annually, and
- provide annual confirmation to UW System Administration that - to the best of their knowledge - the required reports have been submitted to all applicable Oversight Agencies.
5. Related Documents
Section 117 of the Higher Education Act of 1965
Section 10339B of the Research and Development, Competition, and Innovation Act of 2022
UW System Administrative Policy 640, Foreign Gifts and Contracts Reporting
6. History
Revision 1: October 7, 2025
First approved: September 15, 2023