PowerPoint: How to Add Audio/Video to Powerpoint Presentation (Windows 11 and MacOS)
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Overview
Microsoft PowerPoint provides features for recording video and audio narration for presentations that can be exported as a video. It records audio and video slide-by-slide instead of as a continuous file, allowing creators to easily re-record individual slides if needed. This article includes links to the step-by-step instructions provided by Microsoft for Windows 11 and Mac computers. It also provides instructions on how to export the narrated presentation into an MP4 (video) format to be easily uploaded and embedded through the Canvas/My Media integration.
Considerations
- Creating audio and video narration is only available not supported on the 365 version (web) version of PowerPoint.
- File size can be large for these presentations. It is recommended to save presentations and videos in your OneDrive to avoid storage issues and once uploaded to My Media, delete the MP4 file from your computer's storage.
- Creating a script or notes within the presentation can help keep narrations focused. Notes or scripts can be viewed in the teleprompter or presentation view.
- Changes to the camera settings can be found under the Record>Cameo tab. Camera size, shape, and location can be altered through this tab.
- Check the position of the camera position on each slide before creating the final video. Viewers will not have the option to relocate the camera once it is a video.
- For an accessible narrated presentation, upload the video into My Media so they are automatically captioned.
Step 1: Creating a Video/Audio Narration
The first step in this process is to learn how to create video/audio narrations in presentations. Please see the following instructions depending on your operating system:
- Windows 11 - Classic/Legacy experience: This Microsoft guide explains how to create video/audio narrations using the Microsoft 365 version prior to 2022.
- Windows 11 - New experience: This Microsoft guide explains how to create video/audio narrations using the Microsoft 365 version after 2022.
- MacOS: This Microsoft guide explains how to create video/audio narrations using an Mac (or Apple) computer.
Step 2: Saving and Exporting a Video/Audio Narration
For educational or instructional purposes, it’s advisable to first save the narrated presentation as a PPT file, and then export it as an MP4 file.
- Exporting as an MP4 (Windows 11and MacOS): This guide explains the process of exporting a PPT file as an MP4 file.
Step 3: Uploading My Media and Sharing a Video/Audio Narration
Once the video is saved as an MP4 file, it can be uploaded to My Media and shared within Canvas. This quick process avoids file storage issues in Canvas and on your computer while enhancing the student experience and providing flexibility in how the presentation is accessed.
- Upload and Share Media (instructors and students): This KnowledgeBase article explains how to upload a video to My Media and how videos can be shared in Canvas and beyond.
- How to upload and share in a Canvas Assignment (students): This guide instructs students on uploading and sharing a video using the Rich Content Editor into a Canvas Assignment.
- How to upload and share in a Canvas discussion (students): These instructions refer to uploading and embedding a video into a Canvas Discussion post using the Rich Content Editor.
Known Issue
Visuals appear flipped/upside down (August 14, 2023):
Some Windows 11 users are experiencing issues with PowerPoint exports when they are turned into .mp4 files. Visuals within the exported PowerPoint may appear as flipped, or upside down. We are working with Microsoft to find a solution.
As a workaround, please convert the file as a .WMV file option and save it in My Media. The following are directions on how to convert a PowerPoint Presentation with audio to a .WMV file. For more support or to help troubleshoot issues, please contact the LTS Help Desk at helpdesk@uwec.edu.