PowerPoint: Exporting a Video/Audio Narration as an MP4 File (Windows and MacOS)

Overview

This article provides instructions for how to save a PowerPoint video/audio narration as a video and how to upload the video to Kaltura/MyMedia. It provides step-by-step instructions for Windows 11 and MacOS users.

Considerations: 

• MP4 files are preferred; however, MOV files are also accepted within My Media. 
• The MP4 file will include narrated audio and video added to a presentation. It will not include any embedded media files, such as embedded YouTube videos. 
• For most uses, keep the video quality at a presentation or internet quality. 
• Several transitions play differently in a movie than they do in a live presentation. Animation effects don’t play in a movie at all. 
• Once a video is exported, save it in a OneDrive folder (recommended) or your desktop. 
• Once the video is rendered, upload it to Kaltura/MyMedia and delete the video from your saved location.
• Keep the original PowerPoint for future use. 
• It is essential to have the Office 365 Desktop version of PowerPoint to export the file as an MP4.
• The following instructions should cover PowerPoint for Microsoft and Mac 365, Mac PowerPoint 2021, and Mac PowerPoint 2019.

Process: 

• From the File tab, select Export.
  • TIP: On some older versions of PowerPoint, select Save As and change the file format to MP4. 
• Select the video quality: presentation quality, internet quality, or low quality. Note: The higher the video quality, the larger the file size.

• • Presentation quality (Full HD 1080p) saves space while maintaining the overall quality of the audio and video. This is recommended for sharing a video in class or an online course.
  • Internet quality (HD 720p) is comparable to the quality of videos streamed over the internet. This is recommended for sharing a video in an online course.
  • Low quality (Standard 480p) uses the least amount of space, but the quality may be degraded. This is recommended for sharing a video in an email. 

• Select Use Recorded Timings and Narrations.
• Select Create a Video or Export.

• • The export progress bar will appear below the slides. Note: PowerPoint does not indicate how long the video will take to export or provide a notification that it is done. The progress bar will disappear when the export process is complete.

• Once the video is exported, upload your mp4 to MyMedia, the video repository found in Canvas. 
• If you are sharing the video in a Canvas course, the video can be found using the MyMedia integration found in the Rich Content Editor (instructors/students). The Kaltura video player can be embedded into Canvas Pages, Assignments, Announcements, Discussions, and Quizzes. 

• • How to upload and share in a Canvas Assignment (students): This guide instructs students on uploading and sharing a video using the Rich Content Editor in a Canvas Assignment. 
  • How to upload and share in a Canvas discussion (students): These instructions refer to uploading and embedding a video in a Canvas Discussion post using the Rich Content Editor.