OneDrive: Folders and Files

 Overview

OneDrive is a cloud storage solution to which you can upload files from your computer. To manage storage, you can create various folders to organize your files.

Considerations

• File organization looks slightly different on Mac and Windows, but they generally have the same steps.
• MacOS does not have folder colors for the desktop version of OneDrive
• MacOS does have the function to create Office 365 files from the OneDrive in Finder.

Information and Instruction (Windows)

Create Files

In OneDrive, you can create directly within OneDrive

1. In File Explorer, open your OneDrive folder.
2. Open your desired subfolder where you would like to store the file. If you create the file while in the desired subfolder, that is where it will be stored.
3. Click New to create a new File (Word, Excel, PowerPoint, etc.). 
4. Name your file and hit Enter

Additional Resources

Considerations

The Microsoft articles tend to be based on the web version of OneDrive, but some will have the Desktop version instructions as well.

Links to Microsoft articles

• Access OneDrive and Upload Files
• Create Files on OneDrive

Upload Files

You can upload files from your computer to be stored on OneDrive. There they will be backed up and accessible from any device.

1. In File Explorer, locate the file you would like to upload.
2. Click and drag the file into your OneDrive folder on the sidebar.
   1. You can expand your OneDrive folder and its subfolders to place the file exactly where you want it.

Organize Files

You can create folders and subfolders to organize your OneDrive files.

1. Open the desired folder within your OneDrive
   1. If you create the subfolder within the desired folder, you will not have to move it.
2. Create your new subfolder
   1. Click on New in the top left
   2. Select Folder and give it a descriptive name. 
   3. To select a folder color, right click, select Show more options, then Folder color
3. To move a file into the folder, click and drag the file to the desired folder, drop it once hovering over the folder.
4. To move the folder into another folder, click and drag it to the other folder if desired.

Additional resources

• Organize OneDrive Files

Information and Instruction (MacOS)

Create Files

On MacOS, you cannot create files from the OneDrive. You have to create them within their respective apps and move them to the OneDrive folder.

Upload Files

You can upload any file from your computer into OneDrive.

1. In Finder, locate the file you would like to upload.
2. Click and drag the file into the OneDrive folder in the sidebar.
3. In the OneDrive folder, move the file into any subfolder you choose.

Organize Files

You can create folders and subfolders to organize your OneDrive files.

1. Open the desired folder within your OneDrive
   1. If you create the subfolder within the desired folder, you will not have to move it.
2. Create your new subfolder
   1. Right click in the free space below your files OR go to File>New Folder
   2. Give your folder a descriptive name. 
   3. Hit Enter
3. To move a file into the folder, click and drag the file to the desired folder, drop it once hovering over the folder.
4. To move the folder into another folder, click and drag it to the other folder if desired.