Outlook: Creating Accessible Hyperlinks

Overview

Accessible hyperlinks clearly describe their destination so users know what to expect before activating the link.

Considerations

• Use descriptive, concise hyperlink text.
• Avoid vague phrases like “click here” or “more info.”
• Do not use raw URLs as link text.
• Ensure the surrounding text provides context.
• Regularly check for broken links.

Steps

Windows (PC App)

For information and a demonstration, please see the Outlook for Windows: Hyperlinks video. 

1. Highlight the text.
2. Right-click and select Link.
3. Paste the URL in the Web address field.
4. Select OK.

Outlook 365 (Web)

1. Highlight the text.
2. Right-click or go to Insert > Link > Insert hyperlink or select the link button. 
3. Paste the URL.
4. Select OK.

macOS / iOS

For information and a demonstration, please see the Outlook for Macs: Hyperlinks video. 

1. Highlight the text.
2. Right-click or go to Insert > Hyperlink or select Command (CMD)+K.
3. Paste the URL.
4. Select OK.

Additional Resources

• Add Accessible Hypertext section in Make your Outlook Emails accessible to people with Disabilities Microsoft Support Guide. 
• Create or Edit a Hyperlink (Microsoft Support Guide)