Outlook: Headings and Styles

Overview

Headings and styles provide structure that helps screen reader users navigate email content efficiently.

Considerations

• Start with Heading 1 for the main title.
• Use Heading 2 for major sections and Heading 3–6 for subsections.
• Use Normal text for paragraph content.
• Do not skip heading levels. Information should be nested under the sections and subsections. 

Steps for using pre-set styles

For information on headings and a demonstration on how to use styles, please watch the Outlook: Headings and Styles video. 

1. Select the text you want to format.
2. Select Styles (pencil icon with a capital “A”)
3. From the Styles Panel, choose the appropriate heading level.
   
   
   

Additional Resources

• Format email messages with Styles (Microsoft Support Guide)