Policies: Physical Plant Operations Chargebacks

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The UW-Eau Claire chargeback policy for physical plant operations is based on the guidelines for such charges specified in UW System Financial and Administrative Policy 322 (formerly F25)
These guidelines require chargebacks for special services performed to general operation (non-auxiliary) activities, and for all physical plant services provided to self-supporting (auxiliary) activities. 
This supplement indicates which costs will be charged back to auxiliaries and non-auxiliaries and provides specific examples of routine and special services to non-auxiliary areas.
Beginning in 2017-18, with approval from Board of Regents as a departure from UW System Financial and Administrative Policy 322, Facilities collaborated with auxiliary enterprises (residence halls, centers/food service, and recreation) to develop an assessment. The assessment % is based on square footage and applied to salaries and fringe. The assessment also includes a capital component.  

Auxiliary enterprises no longer be charged for labor (except for projects) as this is covered by the assessment, however, they will be charged for any materials required to complete maintenance, repairs or projects.  

Parking is not part of the assessment and therefore continue to be charged for labor and an appropriate hourly rate for the depreciation of large heavy equipment.

Non-auxiliary offices and departments shall not be charged for the routine physical plant maintenance, except for extraordinary requests for otherwise routine services (i.e.,painting to change the color of a wall between normal painting periods shall be charged back). 

Routine maintenance involves upkeep of building envelopes, mechanical and utility systems, including the following specific services:


Facilities shall charge non-auxiliary areas (departments, offices, etc.) for the special services enumerated below. Charges for such services shall be at an hourly rate per trade that includes salary and fringe benefits and an appropriate hourly rate for the depreciation of large heavy equipment.


Facilities enterprises shall be charged for maintenance of approaches and drives that individually serve auxiliary buildings and for changes of landscaping requested by the enterprise.