Student Drop-in Hours in Zoom

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Even if you offer in-person visits in your office or lab, you can also offer a Zoom meeting for students who are at a distance. Use this process to offer consistent virtual drop-in hours across all Canvas courses using a single Zoom Personal Meeting Room.

Setup and Provide Link to Students

  1. Access any course, click Zoom on the navigation panel, and click the Personal Meeting Room tab.
  2. Check/Update settings:
    1. Scroll to the bottom and click Edit this Meeting.
    2. Select the Passcode checkbox (recommended) and enter a passcode of up to 10 characters.
      HINT: This becomes encrypted and embedded in the link; users do not see or need the passcode.
    3. Select the Waiting room checkbox (optional) and click Save.
      HINT: The waiting room is beneficial when you are having a private conversation with a student. You can message students in the waiting room, as needed.
  3. Highlight the Join URL link, right-click, and select Copy.
  4. IMPORTANT: Students do not see the Personal Meeting Room tab in the Zoom integration, so add the link to a page, announcement, syllabus, etc., in each course.

Start Personal Meeting Room Meeting

  1. Access any course, click Zoom on the navigation panel, and click the Personal Meeting Room tab.
  2. Scroll to the bottom and click Start this Meeting.