Kaltura: Upload and Share Media

Uploading/sharing the file

• Yes, it's already uploaded to My Media. Here's how to embed it in a Canvas course.  
• No, I need to upload it to Kaltura My Media (continue to next question)

• Yes: save a step by uploading and embedding your media at the same time
• No, I don't know or am not sharing it in Canvas at all: upload media to your Kaltura repository, not to a specific course. 
  • You can then share it in Canvas later or get a URL to share it via email.

Upload and Embed Media in a Canvas Course

1. Log in to Canvas in a browser (Google Chrome or Firefox are preferred) and access the Canvas area in which you are sharing/embedding your media (for example, navigate to the specific assignment or page). 
2. Click Edit, Reply, Upload, etc. to access the Rich Content Editor. 
3. In the Rich Content Editor (pictured below), click the My Media icon (boxed in red) to access your My Media repository. If you are working on a smaller screen, select the three dots found in the Rich Content Editor to access the My Media icon.
   

   

4. To upload a file, click the +Add New button found on the top right of the page (if it is already uploaded, skip to "embed already uploaded media to a Canvas Course").

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6. Select Media Upload.  
7. If this is the first time using the uploading feature, check the box to agree to the terms and conditions. 
8. On the Upload Media page, drag and drop your file or click the blue button “+ Choose a file to upload."
9. Find the file on your computer and double-click or click "Open" to upload.
10. The blue progress bar will turn green when the upload is complete. Large files may take minutes to upload. TIP: Kaltura has a 2GB limit, but sometimes the Firefox browser will allow larger uploads. A good Wi-Fi connection is very helpful. 
11. Change the name of the file to accurately represent the video content. TIP: If you are uploading a video created by a Kaltura recording tool, it will automatically default to a date and timestamp. It is helpful to determine a naming convention that makes sense for the organization of your files (such as Course #_unit/assignment) is recommended. 
12. Before you embed your media, click the gear icon to set up default settings for all media. TIP: In the Embed Settings popup (pictured below), there are choices in how you embed your media. 

    

    1. Choose Player: This allows you to choose which player you would like to use. Choices range from the default player, download and share player, simplified player, and transcript player. Unless options are needed, most embeds should use the default player. 
    2. Max Embed Size: The size in which the media player can be selected. The larger the number the larger the video will embed. Choices for embed sizes are: 400x225 (recommended), 608x342 (half page), and 900x507 (full page). TIP: All players include a full-screen viewing button. 
    3. If you would like all videos to embed within the settings selected, click the "Set as my default setting for media type: video" box.  
13. Click the blue "Embed" button in the embed settings popup or the "Save and Embed" button found within the My Media integration popup. 
    

    

14. Finish editing the Canvas item and select Post, Save, or Save and Publish. 

Embed Previously Uploaded Media in Canvas

1. Access the Canvas item in which you are sharing/embedding your media (such as a specific assignment, discussion, or page). 
2. Click Edit, if you are editing a page, discussion, assignment or announcement to access the Rich Content Editor. TIP: If you are replying to a discussion post, select "Reply," to access the Rich Content Editor. 
3. In the Rich Content Editor, click the My Media icon (pictured below) to access your My Media repository. If you are working on a smaller screen, select the three dots to access the My Media icon.
   

   

4. Find the file you want to embed in your list of media. The most recently added are at the top. 

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6. Before you embed your media, click the gear icon to set up default settings for all media. 
7. In the Embed Settings popup, there are choices in how you embed your media.  The embed settings popup allows you to choose the correct settings in which you would like to embed the video into Canvas. This picture shows the various choices such as "Choose Player" options, embed size options, the inclusion of a thumbnail, and whether you would like to allow auto-play (not recommended).

   

   1. Choose Player: This allows you to choose which player you would like to use. Choices range from the default player, download and share player, simplified player, and transcript player. Unless options are needed, most embeds should use the default player. 
   2. Max Embed Size: The size in which the media player can be selected. The larger the number the larger the video will embed. Choices for embed sizes are: 400x225 (recommended), 608x342 (half page), and 900x507 (full page). TIP: All players include a full-screen viewing button. 
   3. If you would like all videos to embed within the settings selected, click the "Set as my default setting for media type: video" box.  
8. Click the blue "Embed" button in the embed settings popup or the "Save and Embed" button found within the My Media integration popup. 

Upload Media to Your My Media Repository in Canvas, Not to a Specific Course

1. Log in to Canvas.
2. Click Account in the global navigation on the left.
   
   

   

3. Select My Media.
   
   

   

   Tip: If this is your first time using Kaltura within Canvas, you will need to click Authorize. You may be prompted periodically to authorize the My Media integration within Canvas. 
4. Click the +Add New button on the top right.
   

   

5. Select Media Upload.
6. On the Upload Media page, click Choose a file to upload.
7. Find the file on your computer and double-click the file or click Open to upload.
8. The blue progress bar will turn green when the upload is complete. Large files may take minutes to upload.
9. Edit the name of the file by selecting inside the Name box. TIP: If you are uploading a video created by a Kaltura recording tool, it will automatically default to a date and timestamp. It is helpful to determine a naming convention that makes sense for the organization of your files (such as Course #_unit/assignment) is recommended. 
10. Add a brief video description within the textbox provided. This provides a general overview or purpose of the video. 
11. Add a tag to help identify a course in which this video relates (i.e. COURSE#). Tags allows owners and viewers to easily search for and find a video. 
12. Keep the publishing status marked as "private." This allows the media page to be visible to the content owner and the selected viewers (such as students in the course in which the video is embedded) to see the video. If you select "published," media will only be published to the course(s) selected. In this instance, the video will need to be published in a new course every semester. 
13. Select Save. 
14. Optional: Once the video is saved, you will have the option to +Add Collaborator. This can be used to add others to your video as either co-editors, co-publisher, or co-viewers. To learn more, follow the instructions for Adding a Collaborator to a Kaltura Video: https://kb.uwec.edu/articles/kaltura-adding-a-collaborator-to-a-kaltura-video.

Share a URL or Download Media

1. Login to Canvas
2. Click Account in the global navigation on the left
   

   

3. Select My Media
   

   

4.  Find the media you want to share.
5.  Click on the thumbnail or the name to open the media file.
6.  Once you have clicked on the media, a download and share icon will appear in the upper right-hand corner of the screen.

Download