UWEC 860.A, Outdoor Digital Signage Guidelines

Last Updated

Procedure #: UWEC 860.A

Intent

The procedure provides guidelines and requirements for use of outdoor digital signage at the Davies Center, helping UW-Eau Claire faculty, staff, and student organizations create informative and meaningful outdoor digital signage content. This procedure supports practice directive UWEC 860, Outdoor Digital Signage.

Scope

This procedure applies to the outdoor digital signs at the Davies Center.

Definitions

Advertisement: A message or promotional content with the primary purpose of promoting a product, service, or event.Emergency Alert: A critical and time-sensitive notification or message issued by UW-Eau Claire to inform the public about an imminent or ongoing emergency situation, such as natural disasters, severe weather events, public safety threats, or other urgent circumstances.

Procedures

Sponsor and Content Guidelines

The outdoor digital signage system displays advertising created by recognized UW-Eau Claire academic departments, administrative offices, registered student organizations, and external partners. The two (2) digital display screens outside the main entrances of the Davies Center run a continuous feed. The 10:3 screens are formatted to leave a 10:3 space available for digital graphics that advertise events sponsored by UW-Eau Claire divisions, departments, and offices, and registered student organizations. Graphics are to promote specific events scheduled through the Event Services office. There are five categories of content that the outdoor digital monitor systems will display:

The following are allowed:

The following are not allowed:

Requirements

 

Creating Content

Designing 10:3 Images

Graphics with a 10:3 aspect ratio are used to advertise scheduled events by academic and administrative offices and registered student organizations and student government. A 10:3 aspect ratio is also required for outdoor digital displays.

 

Creating a 10:3 image in InDesign

StepAction1. | Create a new web document measuring 450 pixels wide and 135 pixels high.
2. | Design the graphic for your event. The smallest type should be no smaller than 14 point.
3. | Export the graphic to JPEG format (File > Export > JPEG).
4. | Set quality to High; format method to Baseline; resolution to 72 pixels per inch; and color space to RGB.

Creating a 10:3 image in Photoshop

StepAction1. | Create a file 450 pixels wide and 135 pixels high, with a resolution of 72 pixels per inch, in RGB color mode.
2. | Design the graphic for your event.
3. | Save the file (File > Save As) as a JPEG.

Creating a 10:3 image in Illustrator

StepAction1. | Create a file measuring 450 pixels wide and 135 pixels high, RGB color mode, with raster effects set to Screen (72 ppi).
2. | Design the graphic for your event.
3. | Export the graphic to JPEG format (File > Export > JPEG).
4. | Set quality to 10, the highest setting, and confirm that the image is in RGB color mode.

Submitting Content

Submit to eventservices@uwec.edu a JPEG or PNG in 10:3 ratio (450x135) for the outdoor digital signage system at least five (5) business days before the desired start date. In your email, state the first date the graphic is to appear, and the last date it is to appear.

Resources

Practice Directive UWEC 860, Outdoor Digital SignagePractice Directive UWEC 42, Sponsorship and AdvertisingProcedure UWEC 42.A, Accepting and Acknowledging Sponsorships and AdvertisingUniversity Centers webpage

Procedure Administration

Version Number | V1.0
Approval Authority | Vice Chancellor for Finance & Administration
Approval Date | September 1, 2023
Next Review Date | September 1, 2024
Division | Student Affairs
Department | University Centers

Contact | Director of University Centers | eventservices@uwec.edu

Revision History

Version | Revision Date | Description of Change | Author(s)
1.0 | 09/01/2023 | Initial issuance | Kristin Fitzsimmons