Student Perception of Teaching (SPOT) Survey- Department Chairs & Department Assistants How To Guide

This guide is intended for Academic Department Assistants (ADA) to complete duties related to the course evaluation (SPOT) survey process.

How do I access my SPOT survey landing page?

• Email invitation: You will receive an email invitation sent to your UW-Eau Claire email address from feedback@uwec.surveys.edu. Click the link in the email to go directly to your course survey to view response rates and see QR code or links. 
• Canvas: Access evaluations by clicking the "SPOT survey" link in the left side navigation menu of your Canvas course. 
• Direct login: Navigate directly to the website landing page at uwec.bluera.com
• My Apps Dashboard has a tile for SPOT survey 
• SPOT survey SharePoint Page has a button at the top to access the landing page

How do I access course management on the SPOT landing page?

Once at the landing page, you have two ways to access your courses

• Click the "Manage your subjects" link in the subject management tile on the left side of the screen
• In your " My Active Tasks" list, click the start button on the right

How do I read the status on my course(s) tile(s)?

Arrow A: This indicates the status of the survey

• Ready - Ready means the evaluation is set to begin. Some optional tasks may still need to be completed. This is typically the first stage of the evaluation process.
• Live - The evaluation has started. Respondents can access their tasks through email, LMS or by other means communicated with them already. A QR code option is a good choice for in-person events.
• Completed - The evaluation has ended, and evaluations can no longer be filled out.
• Opted out - This evaluation has been skipped. No invitations will be sent, and no results will be collected for this evaluation.
• Paused - The evaluation has been paused. This will temporarily prevent anyone from providing feedback until it is unpaused and goes Live again. This is useful if you started the evaluation prematurely and want to start it again at a later date.

Arrow B: This indicates the course title, along with the course number and section number. Any section number that starts with a B or an L is managed through the UWEC Barron County campus and does not need to be managed by department chairs at this time.

Arrow C: This indicates the date on which the SPOT survey will go out to students. Once this date has passed, changes to SPOT surveys are not allowed.

Arrow D: This indicates the date the SPOT survey closes to students and staff. No surveys can be completed after this date.

Arrow E: This button allows staff to access the Invitee Lists, QR Code and manage settings

Arrow F: This button opens the Manage Settings window. In this window, you can turn off the SPOT survey. This window also allows date changes for SPOT surveys, but only if department policy allows it.

How do I opt out of a course for the SPOT survey?

1. Open the UWEC SPOT landing page. Access this landing page at uwec.bluera.com.
2. Find the course to opt out of in the list.
3. Access the list of courses under the Subject Management Tile or the "My Active Task" List
4. Click the "Manage Settings" button
5.   
6. Click the toggle at the top of the dialog to switch it from “Yes” to “No.               
7.  
8. Click "Update". The dialog will collapse to a short confirmation message that the course will not be evaluated.
9. Confirm the course shows "opt out" 

Course Opt Out Video Tutorial

How do I change the opening and closing dates in the SPOT Survey?

1. Open the UWEC SPOT landing page. Access this landing page at uwec.bluera.com.
2. Find the course to opt out of in the list. Access the list of courses under the Subject Management Tile or the "My Active Task" List
3. Click the "Manage Settings" button.
4. 
5. Choose the start and end dates of the SPOT survey by clicking on the calendar icon in the red center boxes' Click "Update". The dialog will collapse to a short confirmation message that the course will not be evaluated.
6. 
7. Click "Update". 
8. Note: If you do nothing with these dates, then the SPOT survey will open three weeks befor the end of the course and close the day before finals week.

Changing Dates Video Tutorial

How do I manage courses which have a B or L in the section number?

UWEC- Barron County Campus manages these courses separately from the other SPOT surveys. As a department chair or department assistant, you DO NOT  make any changes to these courses.