Outlook: Create and Send an E-mail

Overview

This article explains the steps to creating an e-mail message and sending it to anyone with an Outlook e-mail address.

Considerations

These steps only apply to New Outlook. They may differ lightly from other versions, for example, classic Outlook. If you are using different versions than New Outlook, refer to this vendor guide: Webmail Outlook, MacOS Outlook, classic Outlook. 

Steps

To start the process of an e-mail message:

1. Choose New E-mail or press Ctrl + N to start a new message.
   • If multiple e-mail accounts are in your new Outlook, From:<accountname> appears at the top of the new message. To change the account that you want the message sent from, select From:<accountname> and choose another account.
2. Enter a name or e-mail address in the To, Cc, or Bcc field. If you can't access the Bcc line, select the Bcc button in the top right corner
   • As you start typing a recipient's name, Outlook will suggest the names of people you've emailed before. Those you've emailed most recently will be listed as 'Suggested contacts'. You can pick a name from the list, type a full name or email address, or select the To, Cc, or Bcc button to see more options.
   • When you select the To, Cc, or Bcc button, the 'Add recipients' window opens. From the list of recipients, select + beside the name you want to include in your message. When you're finished adding names, select Save.
3. In Add a subject, type the subject of the e-mail message.
4. Place the cursor in the large body of the e-mail message and then start typing.

5. Choose Send or press Ctrl + Enter to send automatically. You can also select the drop-down arrow to select Schedule send, or Start mail merge.