Accessibility: Outlook-Creating an Accessible Email Signature

Overview

An accessible email signature ensures all recipients can read and understand your contact information.

Considerations

• Use readable fonts (Arial, Verdana, Aptos).
• Minimum font size: 12 pt.
• Left-align all text.
• Avoid tables for layout.
• Use descriptive hyperlinks.
• Add alt text to logos and images.
• Alt text for images is available only in app versions of Outlook.

Steps

1. Go to Settings > Account > Signatures.
2. Select Add signature.
3. Enter your signature text.
4. Apply accessible fonts and sizes.
5. Insert your email address as a hyperlink.
6. Add images if needed and apply alt text.
7. Name the signature and select Save.