Remote Work Guidance

Last Updated

Purpose of Guidance

To clarify UW-Eau Claire’s expectations for remote work in alignment with UW System Administrative Policy (SYS) 1228, Telecommuting (Remote Work).

Affected Stakeholders on Campus

This guidance applies to all employees working directly for UW-Eau Claire that perform their job functions from an approved alternate worksite (such as the employee’s home) which is not the official office location for the employee’s work unit, on a standard and recurring basis (“remote work”).

Guidance

UW-Eau Claire is a student- and client service-oriented institution. Our commitment to high-quality service means that availability, responsiveness, and collaboration are most often achieved through in-person presence. While remote work arrangements can support employee flexibility and work-life balance, they must be carefully evaluated and monitored to ensure they do not compromise our core mission of serving students and the campus community.

UW-Eau Claire requires approval of two forms for remote work:

  1. A UW-Eau Claire Remote Work Initiation form (link available soon) to provide details of the arrangement. Email the completed form to humanresources@uwec.edu.
  2. A Universities of Wisconsin Flexible Work Arrangement request in Workday. Information and instructions are available here.

Employees may not work remotely until both forms are approved. Due to the Workday transition, all employees seeking approval for remote work on or after July 1, 2025 should submit their FY26 request by August 30, 2025.

 

Supervisor’s Responsibilities

1) Evaluate Position Eligibility for Remote Work

Before approving any remote work request, supervisors must work with their executive-level leader to determine if the position is suitable for remote work by assessing:

Positions that are student- and/or client-facing are expected to work on-site to maintain service excellence. The Office of Human Resources can help determine if a position is suitable for remote work.

2) Set Clear Performance Expectations

Supervisors are responsible for ensuring remote employees:

Expectations must be documented in the employee’s remote work agreement and regularly reviewed.

3) Regularly Review and Monitor Remote Arrangements

Remote work agreements should not be assumed to be permanent. Supervisors should:

4) Modify or Terminate Agreements When Needed

Supervisors have the authority and responsibility to:

The remote work policy supports flexible arrangements only when the employee continues to meet the operational needs of the university.

Reminders

 

Employee’s Responsibilities

1) Maintain Availability and Responsiveness
2) Meet Job Expectations and Deliver Results
3) Stay Connected and Collaborative
4) Follow All Policies and Procedures
5) Create and Maintain an Appropriate Work Environment
6) Understand the Conditional Nature of Remote Work

 


Contact: humanresources@uwec.edu

Original Issuance Date: July 14, 2025

Last Revision Date: July 14, 2025

Scheduled Review: July 2029