Guidelines

• Advertisements must be for activities or events open to the campus community or for information that enhances the campus environment.
• Advertisements for individual academic courses or job postings are not eligible for display on the Campus Wide playlist digital signage.
• Any advertisements that may go against the educational mission of the university (i.e. racist, degrading, and/or potentially offensive) are not allowed.
• Advertising of alcohol or controlled substances is not allowed.
• Advertisements should not be designed with elements that approximate or could be mistaken as Emergency Alerts
• The name of the sponsoring university organization, department, or business must appear on the advertisement.
• All advertisements should contain the date, time, and location of the event, and any other descriptive information.
• Advertisements should be run for no more than 10 days on the Campus Wide digital signage with a two-week break between advertising again if requested to run again.
• A maximum of 20 advertisements shall be shown per day.
• There are three categories of content that the digital monitor systems will display: 
  • Department - created, managed, and displayed by the department/unit and managed by a local Content Moderator
  • Campus Wide - content identified for widespread dissemination and managed by the Campus Visix Administrator
  • Emergency - determined and transmitted by Learning and Technology Services and supersedes any information currently being displayed.
• Digital Signage Roles: 
  • Content Moderator: individual responsible for managing a department/unit’s digital sign content
  • Campus Visix Administrator: your contact for information and technical help regarding all campus digital signage
  • Integrated Marketing and Communications (IMC): responsible for approval of advertisements for Department and Campus Wide content
• Campus Wide advertisements will be allocated approximately 25% of advertising space on Department digital signage systems.
• Learning and Technology Services (LTS) will be the Campus Visix Administrator of the digital signage system for academic departments.

Eau Claire Campus-Wide Playlist Webview

Barron Campus-Wide Playlist Webview

Instructions

How to Design a Message

How to Schedule a Message

1. You will start on the Overview page. Click the hamburger menu button next to "Manage" on the left side of the page.

   

2. Click the playlists link.
    

   

3. Click the blue arrow next to UWEC on the left side of the page to pull down the playlists and select the desired sub-organization.
    

   

4. Next you will click on the tiny pencil in the box on the lower right side of the playlist of which you wish to add a media message.
    

   

   
   Note: This page may load initially. The page will reload after a few seconds showing the currently scheduled messages the correct playlist name.  Please wait for those to show before proceeding.
   

   

5. To schedule a message, click the "Media File" under "Schedule: Content from Outside of AxisTV Signage Suite" on the right side of the page.
    Note: Messages in orange have not been approved yet or have been disapproved.
   

   

6. The following page will allow you to choose your message from your files on your computer. Click "Choose File".
    

   

7. Locate the desired file and click open.
    Note: It is recommended that message be in an aspect of 16:9 widescreen as well as a PNG or JPG format. It is not recommended to use PowerPoint or other types of files.

   

8. Click "Import". If you accidentally click the wrong message, simply click on "Select a Different File".

   

9. Modify transition or duration if desired.
    Note: The recommended transition is "Cut" and a play duration of 7 seconds. Transitions that have a customizable duration are not recommended.

   

10. Next modify the Schedule duration of the message. It is highly recommended to pick "One Time". Under "To", choose your desired end date.
     Note: If you want to set the start time for a future date click "From" and your preferred start date.

    

11. Once all modifications have been set, click "Beginning" under "Add To" to schedule the message. The button will flash the word Success and turn green briefly.

    

12. Click the "Finished" button to return to the Overview page.

    

How to Remove a Message

1. Repeat steps 1-4 of the How to Schedule a Message instructions to get to the Manage Message Playlist Items page of the desired playlist
2. Click the Message that is to be removed, it will turn dark blue.
3. Click "Remove from Schedule" on the right side of the page.

   

4. Click "Remove from Schedule" again on the page that loads to confirm your selection.

   

How to Schedule an Override Layout and Message

1. You will start on the Overview page. Click the hamburger menu button next to "Manage" on the left side of the page.

   

2. Click the playlist button.
    

   

3. Change the setting from "Message" to "Layout".

   

4. Click the blue arrow next to UWEC on the left side of the page to pull down the playlists and select the desired sub-organization.
    

   

5. Once in the "Manage Layout Playlists" page, select which layout playlists (players) you would like the Override layout to display on.
    

   

   
   Note: You can select more than one layout playlist (player) simply by selecting them. They will turn from gray/orange to dark blue if selected.

   

6. Under "Schedule", click "Layout" to proceed.
    

   

7. On the Schedule Layout Playlist Item page you will select the sub-organization you wish to utilize.

   

8. Find the Override layout and click "Schedule Selected Layout" at the bottom.

   

9. Choose your desired time settings under “One Time”. Click on “From” and change your start date and time. Click on “To” and select your end date and time.

   

10. Under “Add To”, select “First” so that your message displays properly.

    

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