IT Inventory Self Reporting Help

Last Updated Thursday, July 18, 2024, at 4:38 pm

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IT Inventory Self Reporting eForm Inventory Sticker Guide Surplus of Technology

Definitions

At Home - An IT asset needs to be marked 'at home' if it will or has remained at an employee's home for more than thirty (30) days.

Part 1: The Purpose of IT Inventory Management

IT inventory management is important for the following reasons:

Provides an accurate account of IT related assets.
Allows for better ability to manage spending on IT related assets.
Creates the opportunity for data driven decision-making regarding IT related assets.
Upholds compliance with UW Administrative Policy 1035 — Information Security: IT Asset Management.

Part 2: IT Inventory Self Reporting eForm

The IT Inventory Self Reporting eForm is for submitting updates to user and location information related to IT hardware. It should also be used to report IT assets that fit the 'at home' definition above. The types of technology this form should be used for are:

Computers
- Desktops
- Laptops
- All-in-Ones
- 2-in-1 and Detachables (Surface, etc.)
Computer Monitors
Docking Stations
Printing Devices
- Printers
- Fax Machines
- Multifunction Devices i.e. Copiers
- All-in-Ones (Print, Scan, and Copy)
Other Mobile Devices
- Chromebooks
- iPads

Part 3: Asset Tags / Inventory Stickers

UWEC uses Asset Tags on a variety of items:

Standard Inventory
Capital Inventory
Support Based Inventory

For examples of asset/inventory tags, refer to the Inventory Sticker Guide.

Part 4: Device Serial Numbers

IT hardware assets generally have serial numbers or service tags assigned by the manufacturer. The following pictures provide examples of where to find the serial number or service tag on a variety of devices.